Google Sheets sales to Xero invoices

31 October 2026

Yes, usually. Google Sheets and Xero both link to Zapier, a tool that passes information between apps. So a new sales row can create a draft invoice in Xero, and you type the details once.
From £150. No VAT added.

Who I am

I'm Garry. I build automations so you do things once, not twice. I'm based in Greenmount, Bury. I work remotely with small businesses in the UK, Ireland, the US, Canada, Australia, New Zealand, South Africa and the Caribbean.

How it works

1. You add a new sales row to your sheet.
2. The Zap (the automation I set up in Zapier) checks the row has what it needs.
3. It creates a draft invoice in Xero. You check and approve it before it goes out.

What I need from you

Your sheet layout, and which Xero contact and item fields to fill. More on joining a sheet to your accounts: Spreadsheet to accounts and Invoice automation.

When it is not worth it

If you only send a handful of invoices a month, the saving may be too small. I say so before we start.

FAQ

Will it send invoices without me checking?

No. It creates a draft invoice in Xero first. You check it and approve it before it is sent.

What if my sheet layout changes?

Tell me before you change it if you can. A new column or a renamed sheet can stop the Zap. Within 30 days of handover I fix it free if it stops doing what we agreed.

Does it work with other accounts software?

Often, yes. If your accounts software links to Zapier or has an API (a way for other programs to talk to it), I can usually join it. If not, I say so before we start. More on the How it works page.

What if it stops working?

If it stops doing what we agreed within 30 days of handover, I fix it free. After that, see the Zap fix page for fixes; a new build is quoted from £150. No VAT added.

Contact

Not sure it's worth it? Ask anyway. The answer is free, and if it isn't worth doing, I'll say so.

Or call 07356 274625. I usually reply within 10 minutes.